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University of Florida

Academic Training Application

To apply, you must email the following documents to your EVS advisor:

  • AT Acknowledgement of Responsibility, completed and signed by you 

  • Offer letter from potential employer, on letterhead, stating: 
      
    • A description of employment/training activities 
    • Start and end date 
    • Number of hours per week 
    • Name and physical address of your primary site of activity (cannot be your residence) 
    • Supervisor’s name, work phone number, and work email address 
    • Whether you will receive health insurance through the employer. 

  • Recommendation letter from your UF faculty advisor, stating: 
    • The goals and objectives of the training program. 
    • How the training relates to your field of study. 
    • Why it is an integral part of your academic program. 
  • Proof of sufficient health insurance for the first 60 days of Academic Training 
    • If you will receive benefits: 
      • Provide proof of 60 days of private health insurance, since employee benefits can take up to 60 days to process. Review all pre-approved plans.
      • Once employee benefits are active, you must then email proof of your employee health insurance to evs@ufic.ufl.edu. 
      • You may also need to purchase supplemental BETA Scholastic Insurance depending on your coverage. To enroll, visit BETiNS website. 
    • If you will not receive benefits: 
      • You must purchase your own private coverage for the remainder of the academic training period. 
  • Personal (non-UF) email address 
  • AT Acknowledgement of Responsibility, completed and signed by you 

  • Proof of sufficient health insurance 
      
  • Offer letter from current employer, on letterhead, stating:
    • A description of employment/training activities 
    • Start and end date 
    • Number of hours per week 
    • Name and physical address of your primary site of activity (cannot be your residence) 
    • Supervisor’s name, work phone number, and work email address 
    • Whether you will receive health insurance through the employer. 
    • The letter must also indicate whether your work performance has been satisfactory. 

NOTES 

  • Depending on the dates on the offer letter, up to 18 months of Academic Training may be authorized at one time. If the dates exceed 18 months, only 18 months will be authorized initially, and an extension request will be required. 
  • A new recommendation letter from your UF faculty supervisor is required for each new position.  
    • A new recommendation letter is not required for an extension of the same position; however, the current employer must evaluate your work performance in the offer letter or a separate letter. 
  • You must have a doctorate and be employed in your field of study to qualify for the second 18 months of Academic Training.  
  • Extensions can only be requested up to 90 days prior to the end date of the initial authorization.