All agreements administered through UFIC are required to have the following items:

  • Academic Manager: A UF faculty member serves as the Academic Manager (AM) for each agreement. The AM for cooperative agreements is the main liaison to the partner institution. S/he is in charge to carry out the proposed activities and will provide the UFIC with a report on the activities associated with the agreement. The AM for reciprocal agreements is actively involved in the recruitment of outgoing students. S/he approves applications and assists with the grade and credit conversion. The AM also assists incoming exchange students.
  • For the Benefit: All agreements must be "for the benefit" of a specific college/department at UF. Agreements are typically not university-wide but between two colleges / departments.
  • Proposed Activities: A list of all the proposed activities/projects that are supposed to be carried out under this agreement must accompany the submission of an agreement.
  • Letter of Approval: A Letter of Approval from the UF Department Chair and the UF College Dean / Associate Dean must accompany the submission of an agreement.
  • Certificate of Translation: An Certificate of Translation must be submitted for all agreements in a language other than English.
  • Electronic Submission: All agreements must be submitted electronically to UFIC for review PRIOR to being signed by the partner institution and UF.
  • Signature Authority:  By direction of the President, The UFIC processes all international agreements, reviewing all formats and accompanying approval letters, coordinating approval by General Counsel and signature on behalf of the President by the Dean of the International Center.

Pre-approved Agreement Templates

International agreements or memoranda of understanding (MOUs) between UF and universities outside the United States may take many forms.  Two common types of agreements are Cooperative Agreements (a general agreement by which the two institutions agree to seek avenues for collaboration) and Reciprocal Student Exchange Agreements (a specific agreement detailing the terms of student exchanges).  Templates for both of these agreements have been approved by the UF General Counsel's office and are available as downloadable documents on this page.  Agreements should be submitted to the UFIC Executive Director for review. If no changes have been made to the wording, the agreement may be signed by the Dean of UFIC without further review. If changes are made to the wording, the agreement may – if necessary – be sent to General Counsel for approval before being signed by the Dean of UFIC.  Please consult with the UFIC Executive Director for any questions regarding these templates or other agreements. 

Cooperative Agreement Reciprocal Student Exchange Agreement

Cooperative Agreement Template (English)
Cooperative Agreement Template (Portuguese)
Cooperative Agreement Template (Spanish)
A Cooperative Agreement is an MOU that expresses a desire or a plan for coordinating academic activities between the University of Florida and a university or other institution outside of the United States. Cooperative Agreements are often simply expressions of good will and of a common aspiration to find avenues of collaboration between the two institutions. Pre-approved templates (in English, Spanish and Portuguese) for such a general agreement are available for downloading on this page.  These general agreements are often intended to provide an initial foundation or base upon which more specific agreements on student exchange or on research collaboration may be built.  Please consult with the UFIC Executive Director for advice on the requirements for more specific agreements, or on the use of templates or models from other institutions. 

Agreements should be submitted to UFIC for review prior to being signed by either institution.

Reciprocal Agreement Template (English)
This agreement template sets forth the conditions for a reciprocal (two way) exchange of students between the University of Florida and another international institution. A Reciprocal Student Exchange Agreement will include provisions specifying the number of students to be exchanged, the selection of students, tuition and credit exchange, eligibility for participation, declaration of responsibility regarding housing, insurance requirements, advertisement, and other issues related to the administration of the exchange program. Provisions also specify the requirements for maintaining balance in the exchange, and for reviewing balances before renewals.  The UFIC Executive director is happy to consult and advise on specific provisions of proposed reciprocal exchanges.

Agreements should be submitted to UFIC for review prior to being signed by either institution.

Additional Documents
Attachment A (Contact Information) Word Doc
Use this form to submit contact information for the UF department and international institution involved in a cooperative agreement.
Letter of Approval
Use this form to obtain department approval for Cooperative Agrements:  Word Doc
Use this form to obtain department approval for Reciprocal Agreements: Word Doc
Certificate of Translation Word Doc
For agreements that are translated into another language, an individual fluent in both languages must sign and have notarized this affidavit stating that the meaning has been preserved in translation.