Developing a study abroad program involves many stakeholders and will take a lot of patience and meaningful collaboration among all parties to get a program up and running. In the planning period you will mostly be working alongside the staff in SAS and the Third-Party or Host Institution with whom you plan to partner abroad. However, you may also need to be in contact with your academic department, college deans, students, and other people or departments on campus.

In order to assist you in the program development process, we have created a detailed Guide for Study Abroad  Program Development which outlines everything you will need to know about international education, proper experiential learning pedagogies, program design logistics, risk management and other pertinent information relating to recruiting and advising students for your program. Please read through this guide prior to setting up a Needs Assessment appointment with Nicole Fuls or Susanne Hill.

For a brief overview, please view the chart below to understand the initial steps that must be taken in order to develop and new program. These steps are to be completed in order and with the guidance of the appropriate SAS team member.

Program Development Steps


Needs Assessment

Please make an appointment with either Nicole Fuls or Susanne Hill to discuss your ideas, program proposal guidelines and policies for leading a study abroad program. Nicole works with programs in Latin America and Asia, while Susanne works with programs in Europe and Africa. Feel free to contact either one of them for a possible program in Australia / New Zealand.


Standards of Good Practice

While developing your proposal, we encourage you to look at the Standards of Good Practice for Education Abroad, a leading resource in the field of International Education. Please note that not all the standards necessarily apply to your program.


Program Proposal

Please submit a Program Proposal to either Nicole or Susanne, who will review it accordingly, make suggestions, etc. The proposal will then go to your Chair and Dean for final signature.


Identify a Program Provider

Once your proposal has been approved by all the necessary parties, we will put you in touch with a Third Party Provider, who will be able to arrange the program logistics for you. If you have identified a provider on your own, we will be happy to assist with the necessary vetting process. In very rare cases, faculty may arrange logistics on their own.


Program Budget

Once you (and either Nicole or Susanne) have worked with your provider to develop a proposal for your program (which will include your program’s activities, itineraries, housing information, cost, etc.), please schedule an appointment with Jackie Johnson to go over budget guidelines and requirements. Please complete the Budget Worksheet in preparation for the meeting.

Deadlines Spring Program Spring Break Program Summer & Fall Programs
Program Proposals May 1 August 15 September 15
Budget Information July 31 September 30 November 15th
Emergency Contact Sheet October 30 December 20 February 15th