Cooperative agreements provide a general framework for future collaboration with an international institution. The primary objective of such agreements is the development of cooperative efforts between Florida and the international partner, which will enhance the academic and research interchange between the two institutions. 

Reasons to establish a cooperative agreement:

  • Facilitate collaborative research among faculty
  • Enable faculty exchanges
  • Have access to facilities and/or resources not available in the US
  • Provide access to faculty and students from partner institution to UF facilities
  • Serve as a general framework agreement to establish other types of agreements

For additional guidance, please contact Dr. Susanne Hill.

How to establish a cooperative agreement:

To establish a cooperative agreement, please follow the guidelines stated below. We will be happy to assist throughout the process and answer any questions you might have:

STEPS

DOCUMENTS

DETAILS

NEGOTIATE AGREEMENT

Cooperative Agreement

UF has General Counsel approved templates in English, Spanish and Portuguese. The templates are negotiable with the guidance of Dr. Susanne Hill.

Proposed Activities

Please complete this survey and submit to us via email. 

COLLEGE APPROVAL OF AGREEMENT

Letter of Approval

With this letter, both the College and Department confirm their approval for the faculty member to serve as the Academic Manager (AM) of the proposed agreement and the proposed activities. The letter also requires the AM’s signature. 

SUBMISSION OF AGREEMENT

Cooperative Agreement See link above

Proposed Activities See link above

Letter of Approval See link above

Certificate of Translation or CoT

Please send all documents to:

Dr. Susanne Hill 
Amanda Apatow 

CoT: Only required for translations of documents and languages that are not pre-approved.

SIGNATURE OF AGREEMENT

Original Documents

Two original agreements are signed by the Dean of the UF International Center and then emailed to the partner institution for counter signature. If electronic documents are not accepted, we will mail the document to the partner accordingly. 

AGREEMENT ACTIVATION

Agreement is considered fully executed

Upon receipt of the fully executed agreement from the partner institution, the agreement is activated and an electronic copy is forwarded to the academic manager.

The agreement will be listed on the UFIC website. 

Agreement Renewals

Our office tracks all active agreements and notifies the Academic Manager when it is time for renewal.

STEPS

DOCUMENTS

DETAILS

INITIATE RENEWAL

Activities Report 

Our office will contact the Academic Manager about 90 days prior to the agreement expiration date. At that time, we will ask the Academic Manager to submit an Activities Report.

(If it is decided to not renew the agreement, our office will send a non-renewal letter to the partner institution and retire the agreement accordingly.)

DRAFTING OF RENEWAL ADDENDUM

Addendum and Attachment A 

An addendum to renew the agreement will be drafted and sent to the Academic Manager for review.

A contact information sheet is also included with the addendum. Please review the information provided and update as needed.

COLLEGE AND DEPARTMENTAL APPROVAL OF RENEWAL ADDENDUM

Letter of Approval for Renewal 

With this letter, both the College and Department confirm their approval for the faculty member to continue to serve as the Academic Manager (AM) of the agreement. The letter also requires the AM’s signature.

SUBMISSION OF COMPLETE AGREEMENT PACKAGE

Activities Report See link above
Attachment A See link above
Letter of Approval for Renewal See link above

 

Please send all documents to:

Dr. Susanne Hill 
Amanda Apatow 

 

SIGNATURE OF RENEWAL ADDENDUM

 

Two original addendums are signed by the Dean of the UF International Center and then emailed to the partner institution for counter signature. If electronic documents are not accepted, we will mail the document to the partner accordingly.

RENEWAL ACTIVATION

 

Upon receipt of the fully executed renewal addendum from the partner institution, the renewal is activated and an electronic copy is forwarded to the academic manager.

The agreement will be updated on the UFIC website.

All Templates

Cooperative Agreement Templates:

Additional Documents: