Cancellation and Refund Policies

All deposits and administrative charges are non-refundable. However, if you choose to withdraw from a program you may be eligible to transfer the deposit/administrative charge to another program one time up to one year after the withdrawn term. Students already Pre-Approved for a UF Sponsored program are not eligible for a deposit transfer. All deposit/administrative charge transfer requests must be submitted in writing to your Study Abroad Advisor. Deposit/administrative charges are not transferable without written notification. Please contact your Study Abroad Advisor to find out if you are eligible to transfer your deposit/administrative charge.

For UFIC to cancel/withdraw your application, you must notify your UFIC Study Abroad Advisor in writing that you are cancelling/withdrawing from your Program. The day your UFIC Study Abroad Advisor receives your written notification will be considered the date of your cancellation/withdrawal. UF cannot process your cancellation/withdrawal if you fail to notify your UFIC Study Abroad Advisor. This is true even if you notify your Program director, academic advisor, and/or professor. 

You may be fee liable if you have a Pre-Approved* application and cancel or withdraw within 90 days of your Program’s start date. Your fee liability will depend on the amount of non-refundable payments UFIC has made on your behalf at the time of your cancellation/withdrawal. You must speak with your UFIC Study Abroad Advisor to determine your fee liability, as various factors can affect this amount.

*If your UFIC application is Pre-Approved within 90 days of your program's start date, you have one week to withdraw without penalty (deposits remain non-refundable). This one-week grace period begins the day your application is Pre-Approved and ends six days later. The aforementioned policy applies after that.

You will not receive a refund if you are dismissed from your Program for misconduct (such as a violation of UF Student Conduct Code, host institution conduct code, host country laws, alcohol/drug abuse, etc.). All refund requests will be reviewed by the Associate Director of Study Abroad.
 
UF will not refund airfare or other costs incurred as a result of Program changes or cancellations. You should keep this in mind if purchasing non-refundable tickets and should consider purchasing cancellation insurance to reduce risk.

UFIC reserves the right to cancel a program before it has started. If UFIC cancels a Program, but you had withdrawn from the Program prior to the cancellation, you will NOT be eligible for a refund of your Program deposit. Students with approved applications will automatically be refunded the deposit.

UFIC and associated host institutions reserve the right to make changes, modifications, or substitutions to the Program in cases of changes at host site locations or in the interest of the Program and its participants.

UFIC strongly encourages all students to purchase supplemental trip insurance that covers cancellation for any reason (CFAR) and interruption for any reason (IFAR). An example of this type of insurance is the Worldwide Trip Protector Plans through Travel Insured International. However, you should do your own research and select a provider/plan that is best for you. Please note that this type of insurance is different than international health insurance plans included in most study abroad programs. CFAR and IFAR plans help protect your financial investment in study abroad should unexpected circumstances arise affecting your participation, especially if you are forced to withdraw but remain fee liable for your program.

Students with pre-existing medical conditions of such severity or duration that may result in interruption from their Study Abroad program are encouraged to seek medical clearance from their medical provider before committing to a Study Abroad program.

A student experiencing illness or injury (or the student’s immediate family members) of such severity or duration that renders the student unable to participate in a study abroad program may be eligible for a medical withdrawal. Withdrawal from a course or program after the program has begun may have implications for financial aid and some scholarships.
 

UF Sponsored Programs
Refunds for medical withdrawals from UF Sponsored programs will be handled in accordance with UFIC policies.

• A written request for medical withdrawal, accompanied by a physician’s note, must be submitted in writing to UFIC
• Deposits paid to UFIC for UF Sponsored programs may be refunded.
• For medical withdrawal before the program start date, or before the start of classes within the program dates, students may be eligible for a refund up to 100% of the UF in-state undergraduate tuition. Please keep in mind that 100% of tuition is only a small portion of the actual program fee, for which you might still be held liable. 
• For medical withdrawal after the start of the program, and/or after classes begin, students may be eligible for a refund up to 75% of the UF in-state undergraduate tuition.
• Refunds will not be issued for unrecoverable program costs paid on behalf of the student. This may include, but is not limited to: accommodations, group dinners, local transportation, and organized excursions. Depending on the date of withdrawal, non-recoverable program costs can be substantial, especially in the case of last-minute withdrawals. As previously mentioned above, UFIC strongly encourages all students to purchase supplemental trip cancellation or trip interruption insurance for this reason.
  
  

UF Exchange Programs
Refunds for medical withdrawals from UF Exchange programs will be handled in accordance with UF policies. See UF Care Medical Petition Portal.

• Administrative charges paid to UFIC for exchange programs may be refunded.
• A written request for medical withdrawal, accompanied by a physician’s note, must be submitted in writing to UFIC
  
  

Non-UF Programs
Refunds for medical withdrawals from Non-UF programs are at the discretion of the third-party program provider or host institution. 

• Administrative charges paid to UFIC for Non-UF programs may be refunded.
• A written request for medical withdrawal, accompanied by a physician’s note, must be submitted in writing to UFIC
  
  
  

The UFIC application system states that most programs are rolling admissions when approvals are typically issued only after the deadline date. Please contact your Study Abroad Advisor if you have any questions as to when you can expect to be approved. If you are accepted into a Program and fail to pass a class that is a requirement for the Program, then you will be responsible for payments that have already been made on your behalf. This is also true if you receive a judicial hold after being accepted into a Program.

If you need to depart the Program early or need to be evacuated from the Program location for reasons such as a U.S. Department of State travel advisory, armed conflict, natural disaster, health problems, etc., then you will be responsible for any additional travel and related costs that you may incur as a result. Any refund of Program fees will be based on recoverable costs. 

If you are dismissed from a program due to conduct issues, no portion of the program fee or deposit is refundable.