Nomination Process (Advisors)
To initiate student exchanges, UFIC invites reciprocal partner school contacts to nominate their selected student(s) in our online application system. The application system requires login credentials to be assigned by ESS before submission is possible.
If you are a new partner, or a returning partner who forgot their login credentials, please reach out to the Exchange Coordinator at ufic-inbound-exchange@ad.ufl.edu for temporary credentials and password reset instructions.
Prior to nomination, student placement numbers can be determined by contacting the Exchange Coordinator at ufic-inbound-exchange@ad.ufl.edu based on partnership agreement terms. UFIC endeavors to maintain a balanced number of inbound and outbound student placements.
Step-by-step nomination instructions can be found in our Nomination Guide.
Select below to login and begin the nomination process.
Required Information for Nominations
Nominations require partner school coordinators to include the following information for each student individually. This information will populate in the student’s profile and application.
- Partner institution name
- Student biographical information (name, date of birth, gender)
- Student contact information (student email address)
- Student degree level/academic level
- Student field of study
- Student term of participation
- Verification of English Proficiency (detailed on fact sheet)
Once the nomination is submitted, it will automatically launch the incoming student application and send temporary login credentials to the nominated student.
- Nominators can expect automatic email confirmation that they submitted a nomination on a student’s behalf.
- Students will receive temporary login credentials to access the application with thorough instructions regarding application requirements.
Nomination Deadlines
Fall semester: April 1
Spring semester: September 1
* Partner schools can expect nominations with any discrepancies to be confirmed within a week of a nomination submission.
Exchange Policies
UFIC is able to initiate incoming exchange student applications where the current agreement is pending renewal. However, UFIC will not issue formal acceptances or immigration documents for students until a fully executed agreement is in place. This policy is in line with federal immigration regulations governing the Exchange Visitor Program (J1 Visa Program). The UFIC Executive Director facilitates the renewal process for exchange agreements with the Partner Institution and UF Academic Department/College. Find more information on the Agreement Renewal process.
As of Summer 2022, the UF International Center no longer facilitates transcript requests on behalf of visiting students. All students are responsible for ordering a copy of their UF transcript at the close of their program. This is a quick and easy process that can be done online, and costs $10 USD.
Students: Before ordering your transcripts online, please confirm with your home institution study abroad advisor whether they will accept a digital version of the transcript, or whether they need you to send the physical version to their office. Find instructions for ordering your transcript.
The DS-2019 form and all other acceptance packet information will be available to students digitally, once their applications have been reviewed and fully processed. Students can expect Acceptance Packets to be issued 2-4 weeks from the time of application approval and will be emailed with notification of issuance.