Check-in is a mandatory process for all J-1 exchange visitors, per the U.S. Department of State.

It is separate from any other UF new student/graduate orientation.

New Students

Once an incoming student’s Form DS-2019 is processed and issued, they will receive an email with check-in instructions. It will explain how to begin the two-part process:

  • Part 1: Complete online check-in application
    • Must be completed within six days of arrival at UF.
    • Must provide proof of valid health insurance for any J-2 dependents with a DS-2019, regardless of whether they are inside the United States
  • Part 2: Attend mandatory check-in orientation, held virtually via Zoom shortly after the start of classes
    • An email will be sent with the date and time

The student’s SEVIS record will be validated after the drop/add period for the current semester.

Transfer Students

J-1 students transferring in from another U.S. institution will receive an email with check-in instructions when their transfer is approved.

It will explain how to begin the two-part process:

  • Part 1: Complete online check-in application
    • Must be completed within six days of arrival at UF.
    • Include previous Form DS-2019s, visa, and passport for student and any J-2 dependents
  • Part 2: Attend mandatory check-in orientation, held virtually via Zoom shortly after the start of classes
    • An email will be sent with the date and time

The student’s SEVIS record will be validated after the drop/add period for the current semester.

Non-UF-sponsored Students

J-1 students with a non-UF sponsor (e.g., AMIDEAST, IIE, FORD, OAS, USAID, or VED) must complete their check-in with Claire Anumba - canumba@ufic.ufl.edu.

An email with detailed instructions for completing the check-in process is sent directly to the student’s email address. For additional information or questions, please email canumba@ufic.ufl.edu.

Holds

Each semester, UF students must review and clear any holds in ONE.UF before they can register for courses.

Below are some of the most common holds international students will encounter:

  • No Drop Activity – Add Allowed: All international students will always see this hold.
    • Its name will change slightly to reflect the current semester. It is there to prevent students from dropping courses after drop/add and accidentally violating their visa status.
  • Administrative – Mandatory Health Insurance: This hold will appear every semester.
    • It is separate from the J-1 visa requirement to submit proof of health insurance to the UFIC.
  • Emergency Contact Information: This hold will appear every semester.
    • Non-U.S. phone numbers and addresses are allowed.
  • Immunizations: This hold will appear if there are any immunizations missing from your record.
  • Local Address Information: This hold will appear every semester.
    • It is separate from the J-1 visa requirement to notify your EVS advisor within 10 days of any change of your U.S. address or contact information.
  • Registration Preparation: This hold will appear every semester.

Social Security Numbers

Students with an assistantship, fellowship, or other form of employment must obtain a Social Security Number (SSN) before they can be officially hired or paid.

The SSN application cannot be processed until after check-in orientation. Detailed information is provided during orientation.